How to Obtain a New York Trip Permit for Out-of-State Trucks

Nov. 1, 2025, 7:08 p.m.
If your trucking business operates outside New York but needs to travel through or deliver within the state, you may need a New York Trip Permit. This permit allows unregistered or non-IRP (International Registration Plan) trucks to operate legally in New York for a limited time without obtaining full registration or apportionment. Below is a clear step-by-step guide to help out-of-state carriers understand, apply for, and comply with New York’s trip permit requirements.
How to Obtain a New York Trip Permit for Out-of-State Trucks

1. What Is a New York Trip Permit?

A New York Trip Permit is a temporary vehicle registration that authorizes a commercial truck from another state to legally enter and operate within New York.

It is most often used by:

  • Carriers not registered under IRP (Apportioned Registration)

  • Companies borrowing or leasing trucks temporarily

  • New carriers waiting for IRP credentials

  • Out-of-state operators making one-time deliveries in New York

The permit helps carriers avoid penalties for unregistered operation while ensuring the state collects the proper highway use taxes and fees.

2. When You Need a Trip Permit

You must obtain a New York Trip Permit if:

  • Your truck is over 26,000 lbs. GVW or has three or more axles, and

  • It is not registered under the International Registration Plan (IRP), and

  • You intend to operate anywhere in New York State (including NYC).

⚠️ Note:
If your vehicle is IRP-registered but you’re hauling an oversize or overweight load, you’ll need a separate Oversize/Overweight Permit from NYSDOT or NYC DOT.

3. Validity Period and Fees

  • Validity: A New York Trip Permit is valid for 72 hours (3 days) from the effective date.

  • Fee: The standard state fee is $125 per permit (subject to change).

  • Each permit applies to one vehicle for one trip only.

4. How to Obtain a New York Trip Permit

You can obtain the permit online, through   www.newyorktruckingonline.com or by calling (518) 405-6417

This is the fastest and easiest method for most out-of-state carriers.  
You’ll need to provide:

  • Vehicle information (VIN, plate, weight, make, model)

  • Carrier name and USDOT number

  • Origin and destination points

  • Date/time of entry into New York

 

5. Documents You’ll Need

Prepare these before applying:

  • Current vehicle registration (from your home state)

  • Proof of insurance

  • USDOT number

  • Driver and company contact details

  • Intended route or delivery area in New York

6. What Happens After You Apply

Once approved, you’ll receive a PDF or printed permit.
You must:

  • Keep a copy of the permit in the vehicle during your trip.

  • Show it upon request to law enforcement or DOT officers.

  • Operate only within the valid period and route listed.

7. Penalties for Operating Without a Trip Permit

Operating in New York without a valid Trip Permit can result in:

  • Fines up to $2,000 per vehicle

  • Vehicle impoundment or detainment

  • Denial of future permits or increased enforcement attention

8. Related Permits to Know

In addition to a Trip Permit, you might also need:

  • New York Highway Use Tax (HUT) Permit – for vehicles over 18,000 lbs.

  • Temporary Fuel Permit – if you do not have an IFTA license.

  • NYC DOT Permit – if traveling within New York City limits with restricted routes.

9. Key Takeaway

A New York Trip Permit is essential for out-of-state trucks operating temporarily within the state.
By obtaining your permit before entering, you’ll avoid heavy fines, stay compliant with NYSDOT regulations, and keep your trip on schedule.

Always apply at least a few hours before your planned entry.