Temporary Passes for Out-of-State Carriers in New York

Feb. 7, 2026, 1:16 p.m.
Out-of-state carriers operating in New York State often need temporary passes to legally travel on state highways. These passes allow carriers to meet registration, fuel tax, and weight compliance requirements without full New York credentials. Whether transporting goods, construction equipment, or oversize loads, carriers must understand the rules before entering New York to avoid fines and delays.

Types of Temporary Passes

1. Trip Permits

Trip permits are temporary vehicle registrations for carriers whose vehicles are not registered in New York. These permits are typically required if:

  • The vehicle is not IRP-apportioned in New York

  • The vehicle is making a single or limited number of trips within the state

  • You are an out-of-state carrier making a delivery or pickup

Trip permits are generally valid for  3 days, depending on the type of trip.

2. Fuel Permits

A fuel permit is required for vehicles that do not have a valid IFTA (International Fuel Tax Agreement) license covering New York. It allows carriers to:

  • Legally report and pay New York fuel taxes

  • Operate temporarily in the state without a full IFTA registration

Fuel permits are valid for the same period as the trip permit.

 

3. Highway Use Tax Permit is mandatory for the vehicles operating with the 18000 pounds grossweight and more!

When Temporary Passes Are Required

Out-of-state carriers need temporary passes if:

  • Entering New York for deliveries, pickups, or transit

  • Operating vehicles without New York IRP registration

  • Exceeding intrastate mileage thresholds

  • Hauling oversize or overweight loads that require special permits

How to Obtain Temporary Passes in New York

  1. Determine the type of permit you need: trip permit, fuel permit, or both.

  2. Apply online through the  https://www.newyorktruckingonline.com/ or call to (518) 405-6417

  3. Provide required information: USDOT number, vehicle details, origin/destination, and trip dates.

  4. Pay the permit fees, which vary depending on vehicle weight and permit duration.

  5. Carry proof of the permit in the vehicle at all times during travel.

Key Considerations

  • Permits must be obtained before entering New York.

  • Roadside enforcement officers actively check for valid permits at weigh stations.

  • Operating without the proper permit can result in fines, citations, or out-of-service orders.

  • Oversize/overweight loads may require escort vehicles, route approvals, or special safety measures.

Key Takeaway

Temporary passes allow out-of-state carriers to legally operate in New York without full registration or fuel tax accounts. Securing the correct trip or fuel permit before travel ensures compliance, avoids fines, and keeps deliveries on schedule.

 

 

Temporary Passes for Out-of-State Carriers in New York

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